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The Centre Mersenne and the General Data Protection Regulation

The General Data Protection Regulation entered into force on May 25, 2018. The website of the centre Mersenne must comply with the 2016/679 Directive of the European Parliament.

The centre Mersenne is implementing measures to guarantee an optimum data protection and a minimal data collection.


 

Privacy Policy

As a reminder, the Centre Mersenne is a comprehensive publishing infrastructure for research scientific publications. It offers an open access hosting and dissemination platform for journals, books and proceedings. It also offers a set of modular technical and publishing services for editorial teams to help them manage a journal.

A publication gathers articles and metadata. Each publication is available in open access. It is then available for free, without any legal and technical barrier.

For the smooth running of the Mersenne website and of the Publication websites, the Centre Mersenne processes personal data concerning the User.

Owner and data controller

Mathdoc
UMS CMD - Bureau MATHDOC CETA 
150 rue de la Chimie - CS 40700
38 058 Grenoble cedex 9
France

contact-mersenne@listes.mathdoc.fr

Data and Processing

The Centre Mersenne processes the following data:

Actions

Data processed

Types of processing

Browing on the Mersenne website and Publication websites

 Logs

Collection, registration, preservation and destruction 

Articles Downloading

 Logs

Collection, registration, preservation and destruction 

Definitions

Personal Data                  

"‘Personal data’ means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person" (http://www.cil.cnrs.fr/CIL/spip.php?rubrique299).

Personal Data Processing

‘Processing’ means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

 

Personal data concerning partners

The Mersenne website and the Publication websites also disseminate personal data concerning teams and partners of the Centre Mersenne (Centre Mersenne's staff, scientific council members, editorial committee members...) : name, surname, affiliation, email address.

Liability

The Centre Mersenne, via its platform, doesn't sell Users and constributors personal data (editoris, reviewers and authors). Information we collect have deliberately been entered by Users and contributors, through actions on their behalf (connexion, browsing, submission, uploading...).

Data can be trasnmitted to third parties if the law requires it.

Why processing personal data?

  • For a secure browsing on Mersenne Website and Publication Websites and a smoothe operating of the service.

  • To allow free dissemination, archiving, indexation of articles and metadata

  • For transparency principle

The rights of Users

Users may exercise certain rights regarding their Data processed by the Owner.

In particular, Users have the right to do the following:

  • Modification or deletion of login information
  • Modification or deletion of personal data disseminated on the Mersenne Website and Publication Websites.

To that end, please contact the Centre Mersenne to the following address: contact-mersenne@listes.mathdoc.fr.

Beware, data of an article already published (PDF) can not be modified.


 

Processing Details

Browsing Mersenne Website and Publication Websites

the User accesses the Mersenne Website and Publication Websites for the following reasons:

  • Safely searching and reading documents hosted on the Mersenne Website and Publication Websites,
  • Reading informations of the Mersenne Website and Publication Websites
  • Access third-party websites

For each of these actions, personal data are collected and processed.

Types of data

Logs: IP address, date, query (URL), type of browser and status of response.

Types of processing

Collection, registration, preservation and destruction 

Recipient

Mathdoc IT service

Articles Downloading

Any User can download open access articles, published by the Publication Website of a Publisher, hosted on the Mersenne platform.

Each article is published under a licence. It is the responsibility of the User to acquaint himself with it. 

Types of data

Logs: IP address, date, query (URL), type of browser and status of response.

Types of processing

Collection, registration, preservation and destruction 

Recipient

Mathdoc IT service


 

Data back-up, retention and security

Security

Files security:

  • Restricted access to server, with authentification via encrypted channel
  • User data in a searchable MySQL database for the OJS application alone
  • Storage of encrypted passwords (authentification using the cryptographic hash)
  • Hardware preservation with snap-in disk

Confidentiality

  • Restricted access (physical and network)
  • Profesional secrecy

Backup

Backup of the Mersenne Website and the Publication Websites are done on Mathrice servers.

Mathrice
UCBL - bât Braconnier
21 av Claude Bernard
69622 VILLEURBANNE cedex

gestion-icj@math.univ-lyon1.fr

Tél : 04-72-44-85-24

Duration of data retention

Data are saved 12 months:

  • 3 months as recent archives

  • 9 months as intermediate archives